TO APPLY: EMAIL YOUR RESUME TO JOBS@MAESTROHEALTH.COM
We are an employee health & benefits company with a tech-meets-service platform that simplifies and personalizes how employees and employers shop, enroll and live with their benefits. Our innovative technology makes it easy for employees to choose the right benefits plan while equipping HR with the tools they need through one partner, one service team, one platform, one portal.
Maestronites are brought together with a passion to disrupt the status quo by reimagining employee health and benefits. This passion has driven us to create the first complete platform that optimizes the entire benefits experience for everyone. Our people, passion and platform are united by our mission: to make employee health & benefits people-friendly again.
WHAT YOU WILL BE DOING:
Maestro Health is growing rapidly and we are looking for a key person to support our office through this rapid expansion. The Receptionist will have a challenging and unique position managing all aspects of office operations, and assisting other departments where and when necessary. To be successful in this role, you must demonstrate initiative, drive, the ability to effectively multi-task, and a willingness to cheerfully roll up your sleeves and do whatever needs to be done to facilitate the company’s growth and success. Your daily responsibilities include but are not limited to:
Manage the front reception area, office visitor calendar, and support a HIPAA-compliant visitor tracking process
Work with team members to plan, coordinate & execute visits to the Charlotte office
Manage conference room bookings, luncheons, and other key reservations; manage all vendors, presentation logistics, decorations, setup/takedown, etc.
Maintain all areas of the office, making sure it is always clean and sharp
Be the primary contact with building management and all related functions
Assist Marketing with the deployment of local communications, campaigns, events, including shipping responsibilities
Assist in planning and coordinating company-wide initiatives and events, helping to create a common and consistent Maestro Health experience company-wide
Ensure conference rooms are prepared for all meetings, both pre and post meeting
Order office supplies and manage the inventory effectively and efficiently
Research and participate in various events, office initiatives and special projects
Assist in ad hoc projects like helping to organize, collate and fulfill media bags
WHAT SUCCESS LOOKS LIKE:
When clients and visitors come, they comment positively on the look and feel of the office
You understand the business and are able to explain to visitors what we do effectively
No one has to ask twice to get something done, and they are amazed that you have already thought two steps ahead
You anticipate the team’s needs and always make sure that executives have confirmed meetings
You are adaptable and resourceful, able to handle anything that crosses your desk. You make complex things seem simple.
You incorporate fun and humor into your everyday activities and make others feel comfortable and at ease
NORM! Everyone knows your name and you connect coworkers together
You are recognized as demonstrating our core values: Fun. Preparedness. Kindness. Teamwork. Humility. Urgency. Bold Thought. Honesty.
WHAT YOU NEED:
You are hyper organized, capable of handling multiple projects at once, self-motivated, proactive, driven and own the role
Experience supporting a fast moving, high growth environment as a receptionist or executive assistant
Professional experience working with senior level executives within and outside the company as well as clients, vendors and visitors
High level of proficiency in grammar, spelling, punctuation and excellent oral communication skills
High functioning skills with MS Word, Excel and PowerPoint as well as composing a number of types of professional documents
Able to be poised under pressure with a wide variety of individuals, and be able to handle difficult personalities with tact and diplomacy
Able to handle information of highly confidential and critical nature with trust and discretion
Good interpersonal skills, discretion, good judgment, organizational and management ability, initiative and the ability to work independently
WHY WORK AT MAESTRO HEALTH?
We have great benefits:
Personal, Vacation and Sick Time
Medical and Prescription
Life and Disability
Health and Wellness programs
401k with Employee Match
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We have great perks in each of our offices, along with a fun, energetic and fast-paced environment, and what will really drive you is our vision. Maestro Health is making employee health & benefits people-friendly again by making healthcare easy to understand, tools easy to use and costs easy to control. We are aiming to become a household name within the employee health & benefits space.
We can’t do that without great people. We want to hear “WOW! That was the best job and business experience I ever had!” from every Maestronite – past, present and future. You should be personally challenged and look forward to coming to work.
Are you ready to become a Maestronite? Let’s do this.
Maestro Health is an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status.